Privacy Policy

Motor Sport Magazine Privacy Notice

Motorsportmagazine respects your privacy and is committed to protecting your personal data. This Privacy Notice will tell you how we look after your personal data when you:

visit our website
sign up for our newsletter
subscribing to our magazine and website access (creating an account)
purchase products
attend an event
take part in a competition

WHO WE ARE

Motor Sport Magazine Limited is the controller and responsible for your personal data.

We have appointed a data protection lead (DPL) who is responsible for overseeing questions in relation to this Privacy Notice. If you have any questions about this Privacy Notice, including any requests to exercise your legal rights, please contact us at [email protected] or by telephone on +44 207 739 8484 or USA toll free 1-866-808-5228 and state that your query is for the attention of the DPL.

Our full details are:

Full name of legal entity: Motor Sport Magazine Limited, a private limited company with registered number 05471049 and whose registered office is at 16 Rosemont Road, London, England, NW3 6NE. Motorsportmagazine is registered, and operates, in the United Kingdom.

THE DATA WE COLLECT ABOUT YOU/ ITS PURPOSE/ OUR LEGAL BASIS

We collect data about you depending upon your activity. The table below sets out the activity, the data collected and our legal basis for processing that data.

ACTIVITY	DATA COLLECTED/PROCESSED	LEGAL BASIS
Visiting our website	Please see our list of cookies here.	Consent: When you visit our website, we will only use essential cookies without your consent. All other cookies require your consent.
Signing up for our newsletter	Email address	Consent
Subscribing to our magazine and website access (creating an account)	First name, last name Email address Phone number Billing address Payment card details For print magazines, we also require your shipping address.	Contract – we need this information in order to deliver the products/website access that you have ordered.
Purchase products or a gift voucher	First name, last name Email address Phone number Billing address Payment card details Shipping address	Contract – we need this information in order to deliver the products that you have ordered.
Attending an event	First name, last name Email address Phone Address	Contract – we obtain your details in order to provide access to the event.
Taking part in a competition	First name, last name Email address Phone number	Consent – we will only use your details to let you know if you are the competition winner. We may use your anonymised details to understand our competition entrants.
Queries to our Customer Service	First name, last name Email Phone Details of query	Consent – you wish to speak to our customer service Legitimate interest – we may use your query for training purposes (we will remove your personal details before doing so)
Reviews	First name, last name Email address Details of your review	Consent – we will ask those opted into marketing occasionally to provide reviews.
Marketing – please see below for more information.	First name, last name Email address.	If you wish to sign up to our newsletter, our legal basis will be your consent.
To collect and recover money owed to us in respect of your order	First name, last name Email address Phone number Billing address Payment card details Shipping address	Legitimate interest in order to recover debts
To notify you in relation to our legal obligations and documents, including changes to our terms or Privacy Notice	First name, last name Email address	Legitimate interests to ensure that you are kept up to date
To administer and protect our business and this website (including troubleshooting, data analysis, testing, system maintenance, support, reporting and hosting of data)	Details about the device(s) you use to access our website including your internet protocol (IP) address, browser type and version Location Browser plug-in types and versions Operating system and platform Other technology on the devices you use to access our website.	We will use this data under legitimate interest for the security of our website and for administrative and IT services. We will not collect this information for marketing or analytical purposes.
Log into the app	Email address	Consent

Where we need to collect personal data under the terms of a contract that we have with you and you fail to provide that data when requested, we may not be able to perform the contract we have or are trying to enter into with you (for example, where you do not provide suitable delivery instructions to provide you with goods or services). In this case, we may have to cancel a product or service you have with us but we will notify you if this is the case at the time.

Marketing

We generally only send electronic marketing – such as email marketing – to people who have previously bought similar products from us and this is in our legitimate interests. We will always offer you an opportunity to opt out of receiving this marketing when you first purchase our products and in every marketing communication afterwards. We may on occasion send out postal marketing for the purpose of growing our sales which is in our legitimate interests and in this scenario we will rely on you to let us know if you do not want to receive this by opting out of such marketing.

If you have an account with us, and purchase a product through PayPal Express, we will not recognise you as an existing customer (including for the purposes of your marketing preferences) until you have completed your purchase, and if you provide us with the same email address as the one registered to your account.

Where you have not previously bought from us but have registered your details with us (for example, signing up for a newsletter), we will only send you marketing communications if you opted in to receive marketing at the time and so have given us your consent (which you may withdraw at any time.

You can ask us to stop sending you marketing messages at any time by (1) logging into your account and adjusting your Marketing Preferences or (2) by following the opt-out links on any marketing message sent to you or (3) by contacting us at any time.

Where you opt out of receiving these marketing messages, this will not apply to personal data provided to us as a result of a product/service purchase, or related correspondence, as this is contractual/ operational data.

THIRD PARTY SOURCES OF DATA/DATA SHARING:

We also collect from and share data with the following providers.

We require all third parties to respect the security of your personal data and to treat it in accordance with the law and they may only use your data for the purposes we specify in our contract with them. We will always work with them to protect your privacy.

Provider and data	Legal basis
Payment provider: We have a third party payment provider, [name of payment provider] and the link to their privacy notice is here. .They tell us that you have paid for your products and, where relevant and/or necessary they will provide us with your name, email and payment details.	Legitimate interest
Technical providers: We might engage third party contractors to provide us with technical or IT services.	Legitimate interest
Delivery services: if you have ordered as product, we will engage with a delivery service to ship the product to you.	Legitimate interest
Professional Advisers and Investors: We may also share your data with professional advisers such as our lawyers and insurers to manage risks and legal claims, and/or with potential or actual investors as part of our relationship with and obligations to them. This is in our legitimate interests.	Legitimate interest
Group: It is possible we could sell our business to a third party or re-organise our business or become insolvent. In that scenario, our database of customers is one of the biggest parts of that business and so we would need to share it with the third-party buyer and their advisers. This is in the legitimate interests of selling our business. We may also expand our group of companies and in this scenario we may share your data within our group in order to improve our products and services and because some of our internal support services may be shared across the group. This is in our legitimate interests of cost efficiency and growing our business. Where this occurs, we will post a link to all group companies and their locations in this Privacy Notice and they will use it in the ways set out in this Privacy Notice.	Legitimate interest
Law Enforcement/Legal Compliance: We will cooperate with all third parties to enforce their intellectual property or other rights. We will also cooperate with law enforcement requests from within or outside your country of residence. This may include disclosing your personal information to government or law enforcement agencies, or private parties, when we believe in good faith that disclosure is required by law or when we, in our discretion, believe that disclosure is necessary to protect our legal rights, or those of third parties and/or to comply with a judicial proceeding, court order, fraud reduction or legal process served on us. In such cases, we may raise or waive any legal objection or right available to us.	Legitimate interest of a third party.

INTERNATIONAL TRANSFERS

Some of our service providers are based outside the UK so their processing of your personal data will involve a transfer of data outside the UK.

Whenever we transfer your personal data out of the UK, we ensure a similar degree of protection is afforded to it by ensuring at least one of the following safeguards is implemented:

We will only transfer your personal data to countries that have been deemed to provide an adequate level of protection for personal data by the UK government.

Where we use certain service providers, we may use the UK’s International Data Transfer Agreement.

Where we use providers based in the US, we may transfer data to them if they are part of the UK Extension to the EU-US Data Privacy Framework.

Please contact us if you want further information on the specific mechanism used by us when transferring your personal data out of the UK.

DATA SECURITY

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions, and they are subject to a duty of confidentiality.

We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.

You acknowledge that the Internet is not a completely secure medium for communication and, accordingly, we cannot guarantee the security or confidentiality of any information you send to us (or we send to you) via the Internet. We are not responsible for any damages which you, or others, may suffer as a result of the loss of confidentiality of such information.

DATA RETENTION

To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.

Activity	Data Collected/Processed	Retention period
Visiting our website	Please see our list of cookies here.	See our cookie policy.
Signing up for our newsletter	Email address	We keep your name on our marketing list until you opt out or until we see that you haven’t opened our emails for a period of 180 days.
Subscribing to our magazine and website access (creating an account)	First name, last name Email address Phone number Billing address Payment card details For print magazines, we also require your shipping address.	We keep your data for seven years from the transaction data for tax/ legal requirements.
Purchase products or a gift voucher	First name, last name Email address Phone number Billing address Payment card details Shipping address	We keep your data for seven years from the transaction data for tax/ legal requirements.
Attending an event	First name, last name Email address Phone Address	180 days
Taking part in a competition	First name, last name Email address Phone number	We keep your data until the competition has concluded.
Queries to our Customer Service	First name, last name Email Phone Details of query	We keep this information for a period of 2 years.
Reviews	First name, last name Email address Details of your review	We keep this information for a period of 2 years.
Marketing – please see below for more information.	First name, last name Email address	We keep your name on our marketing list until you opt out or until we see that you haven’t opened our emails for a period of 180 days.
To collect and recover money owed to us in respect of your order	First name, last name Email address Phone number Billing address Payment card details Shipping address	We keep your data for the duration of the legal action and then for a period of six years.
To notify you in relation to our legal obligations and documents, including changes to our terms or Privacy Notice	First name, last name Email address	We keep this information from the time that we have notified you and for a period of one year afterwards.
To administer and protect our business and this website (including troubleshooting, data analysis, testing, system maintenance, support, reporting and hosting of data)	Details about the device(s) you use to access our website including your internet protocol (IP) address, browser type and version Location Browser plug-in types and versions Operating system and platform Other technology on the devices you use to access our website.	Your data is retained for up to six years.
Log into the app	Email address	While you are logged into the app.

CHILDREN

This website is not intended for use by children (under the age of 18) and we will delete any data that belongs to a child.

YOUR LEGAL RIGHTS

You have the right to:

Request access to your personal data (commonly known as a “data subject access request”). This enables you to receive a copy of the personal data we hold about you and to check that we are lawfully processing it. You will not have to pay a fee to access your personal data. However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances. We may need to request specific information from you to help us confirm your identity. This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.

We try to respond to all requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated. We have a total of three months to disclose your data to you.

Request correction of the personal data that we hold about you. This enables you to have any incomplete or inaccurate data we hold about you corrected, though we may need to verify the accuracy of the new data you provide to us.

Request erasure of your personal data. This enables you to ask us to delete or remove personal data where there is no good reason for us continuing to process it for example where you consider that we do not need it any longer for the purposes for which we originally collected it as explained to you in this Privacy Notice, where you have withdrawn your consent to our using it and we had relied on that consent according to this Policy, where you consider that we cannot show a ‘legitimate interest’ in continuing to process it and we have relied on that legitimate interest to process it as explained to you in this Privacy Notice. You also have the right to ask us to delete or remove your personal data where you have successfully exercised your right to object to processing (see below), where we may have processed your information unlawfully or where we are required to erase your personal data to comply with local law. Note, however, that we may not always be able to comply with your request of erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request.

Object to processing of your personal data where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground as you feel it impacts on your fundamental rights and freedoms. You also have the right to object where we are processing your personal data for direct marketing purposes. In some cases, we may demonstrate that we have compelling legitimate grounds to process your information which override your rights and freedoms.

Request restriction of processing of your personal data. This enables you to ask us to suspend the processing of your personal data in the following scenarios: (a) if you want us to establish the data’s accuracy; (b) where our use of the data is unlawful but you do not want us to erase it; (c) where you need us to hold the data even if we no longer require it and you need it to establish, exercise or defend legal claims; or (d) you have objected to our use of your data but we need to verify whether we have overriding legitimate grounds to use it.

Request the transfer of your personal data to you or to a third party. We will provide your personal data to you, or to a third party you have nominated, in a structured, commonly used, machine-readable format. Note that this right only applies to automated information which you initially provided consent for us to use or where we used the information to perform a contract with you.

Withdraw consent at any time where we are relying on consent to process your personal data. However, this will not affect the lawfulness of any processing carried out before you withdraw your consent.

We do not engage in any automated decision-making.

If you wish to exercise any of these rights, please contact us, marking your query for the attention of the DPL.

You have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues (https://ico.org.uk). In the UK, please read: https://ico.org.uk/for-the-public/raising-concerns/ for details of how to do this. We would, however, appreciate the chance to deal with your concerns before you approach the ICO so please contact us in the first instance.

If you are outside of the UK or the EU, please contact us with any questions or concerns.

DO NOT TRACK SIGNALS

Our website use Inmobi (https://advertising.inmobi.com/cmp) for its consent management.

Every website visitor has the choice to accept tracking or decline it. You can change your preferences at any time by clicking on the privacy cog at the bottom of the page.

TARGET ADVERSTISING AND OPT OUT

We do process data for targeted advertising via Inmobi for only those consumers that opted in. You can opt out by rejecting the tracking when you log in or afterwards by clicking the privacy cog at the bottom of the page.

SELLING CONSUMER’S PERSONAL DATA

We will never sell personal data.

PROFILING

We don’t process personal data for profiling purposes.

CHANGES TO THIS PRIVACY NOTICE

We will send email all customers/ subscribers of any changes to this privacy notice. Where an email is not available, a letter will be sent by post with the aim of being delivered within two weeks of changes taking effect.

COOKIE POLICY

What is a cookie?

A cookie is a small text file which is downloaded and stored on your computer or mobile device by websites that you visit. Where cookie technology is not available, an anonymous identifier may be used. An anonymous identifier is a random string of characters used for the same purposes as a cookie.

Your browser accesses the cookie file only when you visit the website that generated it. This helps to ease your navigation by automatically logging you in and remembering things like your preferences and the contents of your shopping basket. Cookies allow sites like Motorsportmagazine to deliver you a personalised shopping experience.

The information stored within any given cookie can only be accessed by the website that created it and cookies are limited to communicating only the information that you have disclosed to the site.

We use the following types of cookies:

Strictly necessary cookies are required to make the website work properly and can be used without your consent. All the other cookies require your consent.

There are different types of cookies and they are stored for different durations on your device.

Session cookies are stored in your computer’s memory for the length of your browsing session. They become inaccessible after the session has been inactive for a time and are automatically deleted from your computer when the browser is closed. They allow you to move from page to page without having to log-in repeatedly.

Persistent cookies are stored in your computer memory and are not deleted when the browser is closed. They are used to keep your preferences for the website, so they will be remembered for next time you visit the website. They are also used to collect information about the numbers of visitors, the average time spent on a particular page and analyse shopping behaviour on the website.

Flash Cookies (or Locally Shared Objects). You probably have Adobe Flash installed on your computer. Websites that contain Flash can also store small files on your computer that are used in the same way as cookies. Flash cookies can also back up the data that is stored in other cookies. When you delete cookies, your Flash cookies are not affected. So, a website may still recognise you if it backed up the deleted cookie information on a Flash cookie.

Sharing with social networks

If you use the buttons that allow you to share products and content with your friends via social networks like Twitter and Facebook, these companies may set a cookie on your computer memory. Find out more about these here:

https://www.facebook.com/about/privacy/

http://twitter.com/privacy

http://www.google.com/intl/en-GB/policies/privacy/

Essential Cookies

Party	Purpose
Motorsportmagazine	Motorsportmagazine uses cookies to enable some of the basic functionality that is required for you to browse and shop on our website, such as remembering which products you have added to your basket. The information collected through these cookies is only used for this purpose and is never shared or sold on to third parties.

Non-essential cookies

Party	Purpose
Google Adwords; MSN/Bing; Double Click; Yahoo (Right Media); Facebook, Pinterest, Taboola, Rakuten (LinkShare)	Google Adwords, MSN/Bing, Double Click,Yahoo, Facebook, Pinterest, Taboola and Rakuten (LinkShare) use cookies (or, if applicable, anonymous identifiers) to track our own paid advertising activity. We use the information collected by these cookies to help us determine where our ads will be most effective online. Each individual advertiser uses its own tracking cookies and the data taken is not confidential data or interchangeable.
Google Analytics (including Universal Analytics and Google Analytics for Display Advertisers)	Google Analytics use cookies (or, if applicable, anonymous identifiers) to collect data that helps us understand how people are using the website. We use this information to identify how and where we can improve the customer experience, and to help us determine where our ads will be most effective online. The data collected through these cookies is anonymous; it is not specific customer data and is never shared with other third parties, other than Double Click Campaign Manager, which is a fully owned Google product.
Share This	Sites such as Facebook and Pinterest, serve cookies in order to be able to share and discuss Motorsportmagazine’s products on social networks.
Social Media plugins	ites such as Facebook and Pinterest, serve cookies in order to be able to share and discuss Motorsportmagazine’s products on social networks.
AdXTracking	AdXTracking use cookies to help identify user behaviour in our App. The user behaviour identified includes: the Device ID used by a specific user and events in our App (including, without limitation, login and successful completion of the transaction). This allows us to make more effective decisions about targeted marketing (including the ability to segment users so that we can push relevant advertisements to them) and to more efficiently handle and optimise our mobile campaigns on social networks and the web.
New Relic	New Relic monitors web applications in real-time allowing us to measure and monitor the performance of our applications and infrastructure. We use New Relic to capture page load times as well as request response times to ensure that we are delivering a high quality of service.
Sub2	Sub2 uses cookies to monitor site behaviour in order to trigger emails, for opted-in customers, when they perform certain actions onsite.
Airship	Airship sends push notifications to those who have downloaded the App or are visiting the website.
Optin Monster	Optin Monster generates pop-ups on the website
Mouse Flow	Mouse Flow uses cookies to track visitors to the website and the flow through the website. This is then used to assess the performance of the website and improve the UX for consumers.
Quantcast	Quantcast uses AI to drive real-time advertising, audience insights and measurement processes.
DotDigital	DotDigital sends emails to mailing lists.
TrafficRich	TrafficRich is an online ad trafficking service provider that handles outsourced campaigns.